A smart education solution for digital governance of Kasturba Gandhi Balika Vidyalaya girls' hostels — replacing paper registers with one connected system for admissions, attendance, rooms, health, finance, and compliance.
Kasturba Gandhi Balika Vidyalayas are residential schools providing free education and hostel facilities to girls from disadvantaged and educationally backward communities across India. Hostel administration — admissions, attendance, room allocation, health records, mess accounts, and inspections — has traditionally run on paper registers, making real-time monitoring and transparent reporting difficult. IDMS-KGBV digitizes this end to end, giving wardens, teachers, and education officers at every level a single, connected system to manage hostel operations.
Everything a KGBV hostel needs, in one system.
Digital admission, profiling, category tracking, and hostel inmate register.
Room and bed allocation, live occupancy status, and leave & movement register.
Daily school and hostel attendance with auto-generated monthly reports.
Daily menu records, ration tracking, and audit-ready expenditure reports.
Health check-ups, menstrual hygiene tracking, incident logging, and counseling notes.
Staff profiles, duty rosters, and leave records.
Grant allocation, voucher uploads, and auto-generated utilization certificates.
Scheduled inspections, geo-tagged reports, and Action Taken Reports.
Role-based dashboards with exportable PDF and Excel reports.
Role-based access from the hostel floor to the state directorate.
Replaces manual registers with digital records across every hostel function.
Quicker report generation for block, district, and state reviews.
Live dashboards for occupancy, attendance, and fund utilization.
Structured health, safety, and incident tracking for every student.
Auditable grant allocation and voucher trails.
One system designed to scale from a single hostel to state-wide rollout.
Bipin Khamari · Doleswar Naik · Dushmanta Majhi (Class XII)
Odisha Adarsha Vidyalaya, Parla · Block Dharmagarh · District Kalahandi, Odisha
Mentored by Sri Bishnu Prasad Choudhury, Computer Teacher
Submitted for Odiapreneur – Smart Odisha Hackathon · Theme: Smart Education